TITLE:  Day-to-Day Substitute Administrative Secretary

 

 

PREFERRED QUALIFICATIONS:

1. Associates Degree or equivalent work experience as an Administrative Assistant
2. Knowledge of professional office practices and procedures
3. Proficiency in Microsoft Office Google Documents and Quicken
4. Organizational, bookkeeping, and math skills
5. Superior communication skills - written, oral, and listening
6. Collaborative and interpersonal skills
7. Professionalism and confidentiality

REPORTS TO:  Building Principal

 

RESPONSIBILITIES & ESSENTIAL FUNCTIONS which include but are not limited to:

• Greet students, parents, and guests.
• Answer a multi-line phone and record messages.
• Answer and maintain building security system.
• Maintain the following:
• Daily Student Attendance
• Student Paperwork
• Office Supplies
• Maintain School Calendar and Principal's calendar
• Coordinate daily student absences and follow up with an automated call to clear all     unexcused absences.
• Sort/Distribute incoming mail.
• CORI processing for administration building.
• Process staff paperwork and submit to the Administration Office including but not limited to purchase requests, payment requests, and leave with pay forms.
• Collect and enter all student information into Rediker.
• Collect and record all staff forms such as medical emergency, extra help, and grading policies.
• Process and maintain attendance forms and mailings for students and staff.
• Assign and collaborate with the principal regarding duties, common planning, professional development and preparation periods, entering all information into Rediker     two times per year with the semester change.
• Organize and keep track of keys for the building.
• Organize and run fire drills and coordinate with the Fire Chief. Responsible for all staff and students for safety check-in.
• Initiate important announcements via automated call system to parents and staff.
• Perform all other duties and responsibilities as assigned.

FY24 COMPESANTION: $17.24 per hour